Notice of Annual General Meeting (AGM) 2023 for the CityU Convocation
Dear Convocation Members,
Please find below the Notice of Annual General Meeting 2023 of CityU Convocation for your attention.
31 October 2023
THE CONVOCATION OF CITY UNIVERSITY OF HONG KONG
NOTICE OF ANNUAL GENERAL MEETING 2023
NOTICE is hereby given that the Annual General Meeting (AGM) of the Convocation will be held on Tuesday, 12 December 2023 at 7:30pm on campus of City University of Hong Kong. Members are cordially invited to attend the AGM.
Order of Business
To confirm the minutes of the Annual General Meeting held on 6 December 2022
Statements of the Chairman
Receipt of reports (if any)
Matters referred to the Convocation by the Council for discussion (if any)
Items for discussion and decision (*see Note 1)
NOMINATIONS are invited for one place of Chairman, four places of Vice-Chairmen and ten places of other Members of the Ninth Standing Committee of the Convocation. The elected members will serve on the Committee for a term of two years from 1 January 2024 to 31 December 2025. All Convocation members are invited to make nominations and participate in the election. Original completed nomination forms should reach the Secretary of the Convocation at Room 11-221, Lau Ming Wai Academic Building, City University of Hong Kong, Tat Chee Avenue, Kowloon, by 5:00pm on 21 November 2023 by registered mail or in person.
Cindy Kuan Secretary of the Convocation City University of Hong Kong 31 October 2023
Members desiring to bring forth any business for discussion at AGM should forward the motions in writing to the Secretary of the Convocation by 5:00pm on 24 November 2023, at Room 11-221, Lau Ming Wai Academic Building, City University of Hong Kong, Tat Chee Avenue, Kowloon.
Nomination forms must be submitted during specified time, i.e. 9:00am – 12:30pm & 2:00pm – 5:00pm, Monday through Friday, except public holidays.
The Secretary of Convocation will send the agenda, papers and election information to members via email and arrange notice on Convocation website (https://convocation.cityu.edu.hk/agm2023) by 5 December 2023.
Any member who is unable to be present at the meeting may appoint in writing one proxy, who must also be a member of Convocation, to vote at the meeting on his or her behalf in relation to the election item listed in the agenda. According to the Election Regulations, clearly completed appointment of proxy form should reach the Secretary of the Convocation by post or in person before 7:30pm on 1 December 2023.
The Convocation is a statutory body of City University of Hong Kong comprising all alumni. Sharing the mission of uniting alumni to support the University development, the Convocation works towards strengthening the alumni relationship and facilitating alumni to take part in University development through an established structure and system.