NOTICE OF ANNUAL GENERAL MEETING 2011 AND ELECTION FOR THE 3RD STANDING COMMITTEE OF CONVOCATION
NOTICE is hereby given that the Annual General Meeting (AGM) of the Convocation will be held on Thursday, 1 December 2011 at 7:30 pm at the Wei Hing Theatre, City University of Hong Kong. Members are cordially invited to attend the AGM.
| Order of Business |
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| 1. | To confirm the minutes of the Annual General Meeting held on 17 December 2010 | |
| 2. | Statements of the Chairman | |
| 3. | Receipt of reports (if any) | |
| 4. | Matters referred to the Convocation by the Council for discussion (if any) | |
| 5. | Items for discussion and decision (notices from members must reach the Secretary of the Convocation by 15 November 2011) | |
| 6. | Election | |
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| Election |
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NOMINATIONS are invited for one place of Chairman, four places of Vice-Chairmen and ten places of other Members of the Third Standing Committee of the Convocation. The elected members will serve on the Committee for a term of two years from 1 January 2012 to 31 December 2013. All Convocation members are invited to make nominations and participate in the election. Completed nomination forms should reach the Secretary of the Convocation of City University of Hong Kong at 5/F, Block 1, To Yuen Building, 31 To Yuen Street, Kowloon, by 5:00 pm on 10 November 2011 by registered mail or in person. |
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| ¡P | Nomination form, election regulations and other details are posted at http://www.convocation.cityu.edu.hk/election2011 |
| ¡P | Members are earnestly invited to register online in advance at http://www.convocation.cityu.edu.hk/registration for the AGM to facilitate arrangements. Registered attendees will enjoy the privilege of priority line for voting in the election session. |
| ¡P | Enquiries can be directed to 3442 6463. |
Alice Chan
Secretary of the Convocation
City University of Hong Kong
20 October 2011
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Nomination forms must be submitted during specified business hours, i.e. 9:00 am ¡V 12:30 pm & 2:00 pm ¡V 5:00 pm, Monday through Friday, except public holidays. |
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Members desiring to bring forth any business for discussion at AGM should forward the motions in writing to the Secretary by 5:00 pm on 15 November 2011, at 5/F, Block 1, To Yuen Building, 31 To Yuen Street, Kowloon. |
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The Secretary of Convocation will send the agenda, papers and election information to members via email and arrange notice on Convocation website by 24 November 2011. |
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Any member who is unable to be present at the meeting may appoint in writing one proxy, who must also be a member of Convocation, to vote at the meeting on his or her behalf in relation to the election item listed in the agenda. Clearly completed appointment of proxy form should reach the Secretary of the Convocation by post or in person before 7:30 pm on 22 November 2011. |
The Convocation is a statutory body of City University of Hong Kong comprising all alumni. Sharing the mission of uniting alumni to support the University development, the Convocation works towards strengthening the alumni relationship and facilitating alumni to take part in University development through an established structure and system.
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