Dear Convocation Members,

Please find below the Notice of Annual General Meeting (AGM) 2013 and Election for the Fourth Standing Committee of CityU Convocation which is also published on Ming Pao Daily News and South China Morning Post today.

Convocation Secretariat

5 November 2013

THE CONVOCATION OF CITY UNIVERSITY OF HONG KONG

NOTICE OF ANNUAL GENERAL MEETING 2013 AND ELECTION FOR THE 4TH STANDING COMMITTEE OF CONVOCATION

NOTICE is hereby given that the Annual General Meeting (AGM) of the Convocation will be held on Tuesday, 17 December 2013 at 7:30 pm at the Wei Hing Theatre, City University of Hong Kong. Members are cordially invited to attend the AGM.

Order of Business
1. To confirm the minutes of the Annual General Meeting  held on 12 December 2012
2. Statements of the Chairman
3. Receipt of reports (if any)
4. Matters referred to the Convocation by the Council for discussion (if any)
5. Items for discussion and decision (notices from members must reach the Secretary of the Convocation by 29 November 2013)
6. Election

 

Election
 

NOMINATIONS are invited for one place of Chairman, four places of Vice-Chairmen and ten places of other Members of the Fourth Standing Committee of the Convocation. The elected members will serve on the Committee for a term of two years from 1 January 2014 to 31 December 2015. All Convocation members are invited to make nominations and participate in the election. Completed nomination forms should reach the Secretary of the Convocation of City University of Hong Kong at 5/F, Block 1, To Yuen Building, 31 To Yuen Street, Kowloon, by 5:00 pm on 26 November 2013 by registered mail or in person.

 

· Nomination form, election regulations and other details are posted at http://convocation.cityu.edu.hk/agm2013 .
· Members are earnestly invited to register online in advance at http://convocation.cityu.edu.hk/agm2013/registration for the AGM to facilitate arrangements. Registered attendees will enjoy the privilege of priority line for voting in the election session.
·

Enquiries can be directed to 3442 6463 or email: convocation@alumni.cityu.edu.hk .

Alice Chan
Secretary of the Convocation
City University of Hong Kong
5 November 2013

 

Notes

1.

Nomination forms must be submitted during specified business hours, i.e. 9:00 am – 12:30 pm & 2:00 pm – 5:00 pm, Monday through Friday, except public holidays.

2.

Members desiring to bring forth any business for discussion at AGM should forward the motions in writing to the Secretary by 5:00 pm on 29 November 2013, at 5/F, Block 1, To Yuen Building, 31 To Yuen Street, Kowloon.

3.

The Secretary of Convocation will send the agenda, papers and election information to members via email and arrange notice on Convocation website (http://convocation.cityu.edu.hk/agm2013) by 10 December 2013.

4.

Any member who is unable to be present at the meeting may appoint in writing one proxy, who must also be a member of Convocation, to vote at the meeting on his or her behalf in relation to the election item listed in the agenda. Clearly completed appointment of proxy form should reach the Secretary of the Convocation by post or in person before 7:30 pm on 6 December 2013.

The Convocation is a statutory body of City University of Hong Kong comprising all alumni. Sharing the mission of uniting alumni to support the University development, the Convocation works towards strengthening the alumni relationship and facilitating alumni to take part in University development through an established structure and system.